OUTDOOR TRADE SHOW (OTS) 2018

Tuesday 3rd - Thursday 5th JULY 2018

Event City, Manchester, M41 7TB

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Privacy Policy

Media Contact Services Ltd (“We“) are committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

 

WHAT THE OUTDOOR TRADE SHOW PRIVACY POLICY COVERS

This Privacy Policy covers the treatment of personally identifiable information that we collect when you are on the Outdoor Trade Show site.

 

This policy does not apply to the practices of companies that we do not own or control, or to people that we do not employ or manage.

 

There are many links within the pages of the Outdoor Trade Show website, which will take you to other web sites. Please make sure you read the privacy policy of any other sites that may ask for personally identifiable information before you register with them.

 

For the purpose of the General Data Protection Regulation (GDPR) 2018 (the Act), the data controller is Media Contact Services Ltd. (MCS) Moss Nook House, 6-8 Trenchard Drive, Manchester, M22 5NA

 

Information we may collect from you

We only collect the personal data that we need to fulfil our contract with you and communicate with you. You provide us with your information when you book a stand at the show by providing the information we request from you to fulfil our contract with you or register online / on-site as a show visitor.

 

  • Information that you provide by filling in forms on this website. This includes information provided at the time of registering as a visitor to the show. We may also ask you for information when you report a problem with our sites.
  • Information that you provide by filling in hard copy or digital forms and either sending them electronically or handing them or posting them to us. This includes information provided at the time you register as a visitor.
  • If you contact us, we may keep a record of that correspondence.
  • We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
  • Details of transactions you carry out through our sites and for the fulfilment of your orders.
  • Details of your visits to our sites including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
  • All business addresses, business related information, including, without limitation, business type, brands you may stock, contact names and numbers for listing or registration on our sites, your website address and your email address, that you may provide to us in any form at any time.

The personal data we hold will vary depending on our specific relationship with you and may include:

Name

Postal address

Telephone number

Email address

Invoicing information

Your preferences on how to contact you

Interaction with our social media pages

 

IP addresses and cookies

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer.

COOKIES POLICY

This web site uses cookies to deliver the best possible browsing experience for our visitors.

Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us:

  • To estimate our audience size and usage pattern.
  • To store information about your preferences, and so allow us to customise our site according to your individual interests.
  • To speed up your searches.
  • To recognise you when you return to our site.

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.

Please note that our suppliers / clients may also use cookies, over which we have no control.

Where we store your personal data

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA“). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our sites, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our sites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Uses made of the information

We use information held about you in the following ways:

  • To ensure that content from our sites is presented in the most effective manner for you and for your computer.
  • To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
  • To carry out our obligations arising from any contracts entered into between you and us.
  • To allow you to participate in interactive features of our service, when you choose to do so.
  • To notify you about changes to our service.

If you have consented to, we may use your data, or permit selected third parties to use your data, to provide you with information about goods and services which may be of interest to you and we or they may contact you about these by e-mail post or telephone.

If you are an existing customer, we may contact you by e-mail or by post, or contact you by telephone with information about goods and services similar to those which were the subject of a previous sale to you.

If you are a new customer, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this.

Disclosure of your information

We may disclose your personal information to third parties:

  • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  • If Media Contact Services Ltd. or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, and other agreements; or to protect the rights, property, or safety of Media Contact Services Ltd, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at Media Contact Services Ltd, Moss Nook House, 6-8 Trenchard Drive, Manchester, M22 5NA

Our sites may, from time to time, contain links to and from the websites of our partner networks, and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to Marta Williams, Media Contact Services Ltd, Moss Nook House, 6-8 Trenchard Drive, Manchester, M22 5NA